NOTICE OF ANNUAL GENERAL MEETING 2013

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Hong Kong University Alumni Association 2013 will be held at the Association Premises, 101 Yip Fung Building, 2 D'Aguilar Street, Hong Kong, on Tuesday, 22nd October, 2013 at 6:45 p.m.

A G E N D A

1. 1.                           To confirm and adopt the Minutes of the last Annual General Meeting held on 9^th October, 2012
2. 2.                           To confirm and adopt the Minutes of the last Extraordinary General Meeting held on 9^th October, 2012
3. 3.                           To receive and adopt the Annual Report of the Hon. Secretary
4. 4.                           To receive and adopt the Annual Statement of Accounts of the Hon. Treasurer
5. 5.                           To appoint the Hon. Auditor
6. 6.                           To appoint the Hon. Legal Advisor
7. 7.                           To elect Members of the Executive Committee for the year 2013-2015
8. 8.                           Any other business

Any member entitled to attend and vote at this Meeting is entitled to appoint a proxy to attend and vote on his/her stead.  The proxy must be a member of the Association.  Each member should vote for no more than two other members by proxy.

BY ORDER OF THE EXECUTIVE COMMITTEE            Dated this 30^th day of September, 2013

………………………………………………………

Evelyn Y. F. Man (Dr.)

*As an environmentally-friendly organization, the Association will not issue any hard copy of documents related to the AGM.Please note that the Memorandum and Articles of the Association is available at the website www.hkuaa.org.hk.  Other documents such as the Minutes of the last AGM, the Annual Report and the Proxy Form will be available at the website from Monday, 30th September,2013.  Members can also request hard copies of these and other documents such as the Annual Statement of Accounts and Nomination Forms for electing Executive Committee Members by contacting HKUAA Membership Service at 3421 1218.  Please note that completed Nomination Forms for electing Executive Committee Members should be returned to the HKUAA Administration Office the latest by Friday, 11^th October, 2013.      

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