NOTICE OF EXTRAORDINARY GENERAL MEETING 2013

NOTICE IS HEREBY GIVEN that an Extraordinary General Meeting of the Hong Kong University Alumni Association will be held at the Association Premises, 101 Yip Fung Building, 2 D'Aguilar Street, Hong Kong, on Tuesday, 22nd October, 2013 at 7:00 p.m.

A G E N D A

To pass the following Special Resolutions:

That the Articles of Association shall be amended in the following manner:

1. 1.      Article 52: to replace the clause with a new clause (a) (b) (c)

(a)    Unless otherwise determined by the Executive Committee, a notice of general meeting of the Association to any of its members entitled to receive the same may be given to him by:

(i)                     Personal delivery;

(ii)               Post to his last known address as appears in the Association record;

(iii)             Electronic mail to his electronic mail address as appears in the Association record;

(iv)             Facsimile to his facsimile number as appears in the Association record; or

(v)               An advertisement placed on an English and a Chinese language newspaper authorized by the Government to carry official or legal advertisements in Hong Kong. 

(b)                           Further or alternatively, such notice may be given by means of a website provided that the Executive Committee shall notify the members by methods set out in sub-paragraph 52(a) above of the relevant website and presence of the notice in the relevant website and that the notice is available on the relevant website throughout the period from the date of the notification and the date of conclusion of the general meeting concerned.

(c)                           When a notice is sent by post, it is deemed to be served at the expiration of twenty-four hours after posting to an address in Hong Kong and seventy-two hours after posting to an address by airmail to an address outside Hong Kong. When a notice is sent by electronic mail or facsimile, it is deemed to be served at the expiration of twenty-four hours after the notice is sent. When a notice is sent by means of a website, it is deemed to be served when it is first made available on the website or when notification about its availability in the relevant website is served on the members, whichever is later.

1. 2.      Article 62: to amend the clause

The President of the Association shall be elected at the Annual General Meeting from among Ordinary or Life members of the Association who shall have been members of the Association and who shall have been members of the Executive Committee of the Association for not less than three years, provided that no person who shall have been elected as the President of the Association on two or more occasions (whether consecutively or not) shall be eligible to be elected as the President of the Association. The 2 Vice-Presidents of the Association shall be elected at the Annual General Meeting from among Ordinary or Life members of the Association who shall have been members of the Association for not less than three years and who shall have been members of the Executive Committee of the Association for not less than one year. A candidate for election as the President or Vice-President must be proposed by one and seconded by another Ordinary or Life Member of the Association and must have given his consent to accept the post if elected. Such proposal must be sent to the Hon. Secretary not less than three days before the Annual General Meeting. If the Hon. Secretary shall receive no nomination from the members of the Association the Executive Committee shall have a right to nominate a candidate for the Presidency or Vice-Presidency as the case may be. All nominations shall be posted on the Notice Board of the Association. At the Annual General Meeting the President and the 2 Vice-Presidents shall be elected by ballot from among such nominees.

BY ORDER OF THE EXECUTIVE COMMITTEE            Dated this 30^th day of September, 2013

………………………………………………………

Evelyn Y. F. Man (Dr.)

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