Notice of Annual General Meeting 2010

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Hong Kong University Alumni Association for 2010-2011 will be held at the Association Premises, 101 Yip Fung Building, 2 D'Aguilar Street, Hong Kong, on Tuesday, 26th October, 2010 at 6:45 p.m.

A G E N D A

1.            To confirm and adopt the Minutes of the last Annual General Meeting held on 13^th October, 2009

2.            To confirm and adopt the Minutes of the last Extraordinary General Meeting held on 13^th October, 2009

3.             To receive and adopt the Annual Report of the Hon. Secretary

4.             To receive and adopt the Annual Statement of Accounts of the Hon. Treasurer

5.             To appoint the Hon. Auditor

6.             To appoint the Hon. Legal Advisor

7.             To elect Members of the Executive Committee for the year 2010-2011

8.             To pass the Memorandum & Articles of the Association approved by the Companies Registry in August, 2010

9.             Any other business

Any member entitled to attend and vote at this Meeting is entitled to appoint a proxy to attend and vote on his/her stead.  The proxy need not be a member.  The instrument appointing proxy shall be in writing under the hand of the appointor, and shall be deposited at the premises of the Association, not less than 48 hours before the time for holding the meeting or adjourned meeting at which the person named in the instrument proposes to vote.  No instrument of proxy shall be valid after the expiration of twelve months from the date named in it as the date of execution.

BY ORDER OF THE EXECUTIVE COMMITTEE               Dated this 4^th day of October, 2010

………………………………………………………

Evelyn Y. F. Man (Dr.)

*As an environmentally-friendly organization, the Association’s ‘Memorandum and Articles of the Association’ is available at the website www.hkuaa.org.hk with immediate effect. Other documents such as the Minutes of the last AGM and EGM, the Annual Report with Statement of Accounts and the Proxy Form will be available at the website starting Oct. 12, 2010. Members can also request hard copies of these and other documents such as the Nomination Forms for electing Executive Committee Members by contacting HKUAA Membership Service at 3421 1218. Please note that Nomination Forms for electing Executive Committee Members will have to be returned to the HKUAA Administration Office the latest by Oct. 19, 2010.       

Please feel free to download the related document.

AGM Minutes 2009

EGM Minutes 2009

Proxy Form 2010

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